Unique opportunities for signing agreements

Signing agreements at the Eastern Economic Forum offers numerous benefits:

  • A fully equipped, specially prepared room for the ceremony
  • A range of highly professional protocol and organizational services for the signing ceremony
  • Public acknowledgment of the company’s partnership with Russian and international partners at a leading global communications platform for the business community
  • Broad coverage of the signing ceremony in Russian and international media


Venue for signing ceremonies and press conferences

With its modern, well-developed infrastructure, the Eastern Economic Forum press centre enables every aspect of press events to be organized at the highest level.

In order to host signing ceremonies and press conferences, the the press centre has a number of individual rooms that are decorated in the Eastern Economic Forum style and equipped with the necessary sound and video equipment, as well as other technical equipment for media representatives.

The press centre also provides experienced and professionally trained staff for signing ceremonies, which is extremely important for participants given the possible absence of officials from a company’s protocol service at the venue due to the limited number of accreditations provided.

Protocol and organizational support for signing ceremonies and press conferences at the press centre is handled by IQ Protocol, an official contractor of the Roscongress Foundation, which works at the Eastern Economic Forum, the St. Petersburg International Economic Forum, and the Russian Investment Forum. IQ Protocol’s staff have extensive experience of managing various kinds of events. The company has successfully handled more than 580 signing ceremonies at the highest level.

Forum participants can purchase protocol and organizational support services for signing ceremonies, either as part of a package including room rental at the press centre, or as a separate signing ceremony held at a company’s booth.


Signing ceremony services

The services provided by IQ Protocol at the Eastern Economic Forum guarantee professional planning and staging of signing ceremonies with maximum effectiveness at optimal cost.

The company provides comprehensive protocol and organizational support for signing ceremonies while maximizing convenience for Eastern Economic Forum participants.

The company’s employees work in close cooperation with the team at the Eastern Economic Forum and participants to ensure ceremonies are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is being signed.

The service package includes the following:

  • Development of draft scenarios for signing ceremonies
  • Coordination of the details of the ceremony with the client
  • Monitoring to ensure the scenarios comply with Eastern Economic Forum rules
  • Monitoring adherence to the ceremony scenario
  • Instructions for all ceremony signatories and participants to ensure the agreed scenario is a success
  • Professional moderator services
  • The services of professional assistants for signatories
  • Provision of folders with the Eastern Economic Forum logo
  • Provision of pens with the Eastern Economic Forum logo
  • Provision of nameplates for signatories on tables
  • Press briefing following the ceremony (if required)


Signing ceremony points

Signing ceremony points are another excellent option provided by the Roscongress Foundation for signing ceremonies at the Eastern Economic Forum.

This option offers several advantages:

  1. Cost – there is no cost related to renting a room, payment for the ceremony is made for 15-minute slots, and up to 3 signings can be held within one slot.
  2. Convenient location – there is no need to go to the press centre to sign an agreement since the signing ceremony point is located directly in building B (next to the building main entrance)
  3. Every point is easily accessible to media representatives and is in plain view, so signings will attract the attention of journalists, photographers and Forum participants.
  4. A paid slot includes the full package of protocol support for the signing ceremony with the provision of folders for the signing and pens with the Forum logo. The ceremony is supported by professional assistants and a moderator. The point is fully furnished, includes sound equipment, and is decorated in accordance with the general branding concept of the Eastern Economic Forum 2019.
  5. If you would like to take advantage of the services offered at the signing ceremony points, please contact the Roscongress Foundation’s press centre. You will need to agree on a time, fill out an application, and sign a contract. We recommend that you book in advance due to the high demand for this service.


Protocol and organisational support services for press conferences

The services provided by IQ Protocol at the Eastern Economic Forum guarantee professional planning and moderating of press conferences with maximum effectiveness at optimal cost.

The company provides comprehensive protocol and organizational support for press conferences while maximizing convenience for Eastern Economic Forum participants.

IQ Protocol employees work in close cooperation with the team at the Eastern Economic Forum and participants to ensure press conferences are held at a high level. The result is an event that underscores the prominent status of the participants.

The service package includes the following:

  • Development of draft scenarios for press conferences
  • Coordination of the details of the ceremony with the client
  • Monitoring to ensure the scenarios comply with Eastern Economic Forum rules
  • Monitoring adherence to the press conference scenario
  • Instructions for all press conference participants to ensure the agreed scenario is a success
  • Moderation of the press conference (professional moderator services)
  • The services of professional assistants who handle microphones
  • Provision of nameplates for participants on tables


Cost of services

Service Service Cost in RUB excluding VAT
Signing ceremony protocol support package (at the Eastern Economic Forum press centre) 40,000.00
Additional signing ceremony protocol support package in the event of multiple consecutive signing ceremonies by a single client, each subsequent ceremony (at the Eastern Economic Forum press centre) 7,000.00
Press conference protocol and organizational support services (at the Eastern Economic Forum press centre) 53,000.00
Signing ceremony protocol support package at a signing ceremony point (15-minute slot, up to 3 ceremonies) 110,000 110,000.00
Event moderation services at the Eastern Economic Forum press centre 27,000.00
Signing ceremony protocol support package (outside the Eastern Economic Forum press centre) 55,000.00
Additional signing ceremony protocol support package in the event of multiple consecutive signing ceremonies by a single client, each subsequent ceremony (outside the Eastern Economic Forum press centre) 11,000.00
Event moderation services at the Eastern Economic Forum (outside the Eastern Economic Forum press centre) 30,000.00


Applications for signing ceremonies and press conferences

To request signing ceremony organization and staging services, please download and complete an application form .

To request press conference protocol and organizational support services, please download and complete an application form.

The forms have been compiled in a convenient and easy-to-understand manner. This allows us to collect the information required to start preparing for the event and to establish regular contact with the client.

Application submission procedure:

Send the completed form to the general email address for applications for press centre services: veronika.soboleva@roscongress.org

  • It can take up to 5 business days to review your applications
  • Applications are accepted until 30 August 2019

Upon receiving your application, we will contact you to clarify any information and discuss organizational matters.

If a single client is holding multiple consecutive signings, separate applications must be completed for each agreement being signed and sent to the email address indicated above.

Please note that an application for protocol and organizational support of events at the press centre of the Eastern Economic Forum will only be accepted if an application is submitted to book rooms at the press centre.


Contact information

If you have any questions regarding these services, their cost or organizational matters, please contact us by phone or email.