Unique opportunities to sign agreements

Venue for agreement signing ceremonies and press conferences

Signing ceremony services

Signing ceremony point

Protocol and administrative support services for press conferences

Cost of services

Applications for protocol and administrative support for agreement signing ceremonies and press conferences

Contact information

Unique opportunities to sign agreements on the sidelines of EEF

Signing agreements at EEF offers the following benefits:

  • Hold the signing ceremony in a fully equipped, specially prepared room
  • Take advantage of highly professional protocol and administrative support services for the signing ceremony
  • Publicly acknowledge the company’s cooperation with Russian and foreign partners on the sidelines of a leading global communications platform for business networking
  • Ensure broad coverage of the signing ceremony in the Russian and international media


Venue for agreement signing ceremonies and press conferences

The EEF press centre offers a space featuring modern, well-developed infrastructure where turnkey press events can be hosted at the highest level.

For the purposes of hosting agreement signing ceremonies and press conferences, the press centre and specially equipped signing halls in building A have individual rooms decorated in the EEF style and furnished with the necessary sound and video equipment, as well as other technical facilities enabling media representatives to work during the event.

The press centre also provides experienced and professionally trained staff for events. This is particularly useful for participants since it is possible that companies will not be able to bring their own protocol teams to the venue given the limited number of credentials available.

Protocol and administrative support for signing ceremonies and press conferences at the press centre is handled by IQ Protocol, an official contractor of the Roscongress Foundation which works at the Eastern Economic Forum, the St. Petersburg International Economic Forum, and the Russian Investment Forum. IQ Protocol employees have vast experience of managing events in different formats. The company has successfully handled more than 300 signing ceremonies at the highest level.

Forum participants can purchase agreement signing protocol and administrative support services either as part of a package when renting a hall in the press centre or separately for signing ceremonies held in company pavilions or booths.


Signing ceremony services

The services provided by IQ Protocol at EEF ensure that agreement signing ceremonies are professionally planned and staged, offering maximum impact at an optimal cost.

The company provides comprehensive protocol and administrative support for signing ceremonies, delivering maximum convenience for EEF participants.

IQ Protocol employees work in close cooperation with the EEF team and participant representatives to ensure ceremonies are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is signed.

The service package includes:

  • development of draft scenarios for signing ceremonies
  • coordination of ceremony details with the client
  • monitoring to ensure that scenarios comply with EEF rules
  • monitoring adherence to the ceremony scenario
  • instructions for all ceremony signatories and participants to ensure that the agreed scenario is a success
  • professional moderator services
  • professional assistants for signatories
  • provision of folders featuring the EEF symbol
  • provision of pens featuring the EEF symbol
  • provision of nameplates for signatories on tables
  • press briefing following the ceremony (if necessary)


Signing ceremony point

The Roscongress Foundation is offering a new signing format at the Eastern Economic Forum, one that has already been tested at the St. Petersburg International Economic Forum and the Russian Investment Forum: the signing ceremony point.

This option provides several advantages:

  1. It is advantageous in terms of cost – there are no hall rental charges, payment for the ceremony is made on the basis of 15-minute slots, and up to three signings can be held within one slot.
  2. Convenient location – there is no need to go to the press centre to sign an agreement since the signing ceremony point is located directly in building B, on level 6.
  3. The signing ceremony point is easily accessible to media representatives and is in plain view, so signing ceremonies will attract the attention of journalists, photographers, and Forum participants.
  4. Paid slots come with a full package of protocol support for the signing ceremony including provision of folders and pens featuring the Forum logo. Professional assistants and a moderator will support the ceremony. The signing ceremony point is equipped with sound equipment and all the necessary furniture. It is designed in accordance with the general EEF 2018 branding concept.
  5. If you would like to take advantage of the signing ceremony point, please contact the Roscongress Foundation’s press centre, agree on a time, fill out an application, and conclude a contract. We recommend that you book in advance due to the high demand for this service.


Press conference protocol and administrative support services

The services provided by IQ Protocol at EEF ensure that press conferences are professionally planned and staged, offering maximum impact at an optimal cost.

The company provides comprehensive protocol and administrative support for press conferences, delivering maximum convenience for EEF participants.

IQ Protocol employees work in close cooperation with the EEF team and participant representatives to ensure press conferences are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is signed.

The service package includes:

  • development of draft scenarios for press conferences
  • coordination of event details with the client
  • monitoring to ensure that scenarios comply with EEF rules
  • monitoring adherence to the press conference scenario
  • instructions for all press conference participants to ensure that the agreed scenario is a success
  • moderation of the press conference (professional moderator services)
  • the services of professional assistants to handle microphones
  • provision of nameplates for participants on tables


Cost of services

Service Cost, RUB excluding VAT
Signing ceremony protocol support package (at the EEF press centre and in the signing halls in building A) 36,000.00
Additional signing ceremony protocol support package where a single customer holds multiple consecutive signing ceremonies; each subsequent ceremony (at the EEF press centre and in the signing halls in building A) 6,000.00
Press conference protocol and administrative support services (at the EEF press centre) 48,000.00
Signing ceremony protocol support package at the signing ceremony point (15-minute slot, up to three ceremonies) 100,000.00
Event moderator services at the EEF venue; cost per hour 24,000.00
Signing ceremony protocol support package (outside the EEF press centre and signing halls in building A) 50,000.00
Additional signing ceremony protocol support package where a single customer holds multiple consecutive signing ceremonies; each subsequent ceremony (outside the EEF press centre and signing halls in building A) 10,000.00


Applications for protocol and administrative support for agreement signing ceremonies and press conferences

To make use of signing ceremony organization and staging services, you must download and complete the application

To make use of press conference protocol and administrative support services, you must download and complete the application

These documents have been compiled in a convenient and easy-to-understand format, making it possible to collect the information required to start preparing for the event and establish regular contact with the client.

Application submission procedure:

  • Send the completed form to the general email address for applications for press centre services: veronika.kibitkina@roscongress.org.
  • Application review period – up to five business days
  • Applications will be accepted until 4 September 2018

Upon receipt of your application, our employees will contact you to clarify the details and discuss organizational issues.

If a single client is holding multiple consecutive events, separate applications must be completed for each agreement signing and press conference and sent to the email address above.

Please note that applications for protocol and administrative support for events held in EEF press centre halls will only be accepted on receipt of an application to reserve a space in the press centre.


Contact information

If you have any questions about the services offered, costs, or the organization of work, please contact our team by phone or email.