6– 7 September 2017

Vladivostok, Russia

Protocol and Organizational Support

  • Unique opportunities to sign agreements on the EEF sidelines

    Signing agreements at EEF offers the following benefits:

    • · Hold the signing ceremony in a fully equipped, specially prepared room
    • · Obtain a set of highly professional protocol and organizational services for the signing ceremony
    • · Publicly acknowledge the company’s cooperation with Russian and foreign partners on the sidelines of a leading global communications platform for interaction among business representatives
    • · Ensure broad coverage of the signing ceremony in the Russian and foreign media


    Site for agreement signing ceremonies and press conferences

    The EEF press centre is a site with modern, well-developed infrastructure that can organize turnkey press events at the highest level.

    In order to host agreement signing ceremonies and press conferences, the press centre and specially equipped signing halls in Building A have set up individual rooms decorated in the EEF style and equipped with the necessary sound and video equipment as well as other technical capabilities for media to work during the event.

    The press centre also provides experienced and professionally trained personnel for events, which is extremely important for participants given the possible absence of officials from a company’s protocol service at the site due to the limited number of credentials provided.

    Planning as well as protocol and organizational support for signing ceremonies and press conferences at the press centre is handled by the company IQ Protocol – the official EEF contractor for the protocol support of press events.

    The company’s employees have extensive practical experience holding events in different formats, including agreement signing ceremonies on the sidelines of the Russian Investment Forum in Sochi, the St. Petersburg International Economic Forum, and the 2016 Eastern Economic Forum. In total, the company has successfully hosted more than 330 events at the highest level, including signing ceremonies in the presence of the Russian prime minister.

    Forum participants can purchase agreement signing protocol and organizational support services either as part of a package along with renting a press centre room or separately to hold the signings at a company’s pavilion or booths.

    Signing ceremony services

    The services provided by IQ Protocol at EEF ensure the professional planning and staging of agreement signing ceremonies with maximum effectiveness at an optimal cost.

    The company provides comprehensive protocol and organizational support for signing ceremonies while making it as convenient as possible for EEF participants to perform their work.

    IQ Protocol employees work in close cooperation with the team of EEF organizers and participant representatives to ensure ceremonies are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is signed.

     

    The package of services includes:

    • · the development of draft scenarios for signing ceremonies;
    • · the coordination of the ceremony details with the client;
    • · monitoring to ensure the scenarios comply with EEF rules;
    • · monitoring adherence with the ceremony scenario;
    • · instructions for all ceremony signatories and participants to ensure the agreed scenario is a success;
    • · professional moderator services;
    • · the services of professional assistants for signatories;
    • · provision of folders with the EEF symbol;
    • · provision of pens with the EEF symbol;
    • · provision of nameplates for signatories on tables;
    • · press briefing following the ceremony (if necessary).


    Press conference protocol and organizational support services

    The services provided by IQ Protocol at EEF ensure the professional planning and staging of press conferences with maximum effectiveness at an optimal cost.

    The company provides comprehensive protocol and organizational support for press conferences while making it as convenient as possible for EEF participants to perform their work.

    IQ Protocol employees work in close cooperation with the team of EEF organizers and participant representatives to ensure press conferences are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is signed.

     

    The package of services includes:

    • · the development of draft scenarios for press conferences;
    • · the coordination of the ceremony details with the client;
    • · monitoring to ensure the scenarios comply with EEF rules;
    • · monitoring adherence with the press conference scenario;
    • · instructions for all press conference participants to ensure the agreed scenario is a success;
    • · the moderation of the press conference (professional moderator services);
    • · the services of professional assistants who handle microphones;
    • · provision of nameplates for participants on tables;


    Cost of services

    Service Cost, RUB excluding VAT
    Signing ceremony protocol support package

    (at the EEF press centre and also in the signing halls in Building A)

    36,000.00
    Additional signing ceremony protocol support package in the event of multiple consecutive signing ceremonies by a single customer, each subsequent ceremony (at the EEF press centre and also in the signing halls in Building A) 6,000.00
    Press conference protocol and organizational support services

    at the EEF press centre)

    48,000.00
    Event moderating services at the EEF venue. Cost per 1 hour. 24,000.00
    Signing ceremony protocol support package

    (outside the EEF press centre and the signing halls in Building A)

    50,000.00
    Additional signing ceremony protocol support package in the event of multiple consecutive signing ceremonies by a single customer, each subsequent ceremony (outside the EEF press centre and also in the signing halls in Building A) 10,000.00

     

    Applications for the protocol and organizational support of signing ceremonies

    To make use of signing ceremony organization and staging services, you must download and complete the application.

    To make use of press conference protocol and organizational support services, you must download and complete the  application 

    These documents are compiled in a convenient and easy-to-understand form and allow for collecting the information required to start preparing for the event and establishing regular contact with the client.

     

    Application submission procedure:

    • · Send the completed form to the general email address for the collection of applications for press centre services: press.centre@roscongress.org.
    • · Application review period – up to 5 business days.
    • · Applications are accepted until 31 August 2017.

    Upon receiving your application, our employees will contact you to clarify any information and discuss organizational issues.

    If a single client is holding multiple consecutive events, separate applications must be completed for each agreement and press conference and sent to the email address listed above.

    Please note that applications for the protocol and organizational support of events at EEF press centre halls will only be accepted if an application is submitted to reserve press centre rooms.

    Contact information

    If you have any questions about the services offered, cost or organization of work, please contact our employees by phone or email.