ACCREDITATION OF PARTNERS

Dear Partners,

Accreditation of representatives of partner companies for the Eastern Economic Forum 2019 will open for all categories (Premium Package, Standard Package, Event Participant, stand attendants, employees, drivers, and vehicles) on 1 July 2019.

Please take note of the key dates for submitting information and the rules for using the partner company’s personal web office.

1 July–30 July 2019 1 July–5 August 2019 9 August–7 September 2019
Approval of quotas as outlined in partnership agreement Requests accepted for accreditation, amendments, and additions Receipt of accreditation package

The partner company’s personal web office includes the following information:

  • Participants: Here you must register your company’s representatives for accreditation under the Premium Package, Standard Package, and as an Event Participant.
  • Drivers and vehicles: Here you will see the drivers and vehicles you have registered via the participant’s personal web office.
  • Staff: Here you can register your company’s stand attendants and technical staff.
  • Contractors: Information on your contractor’s registered representatives (view only).
  • Useful information: In this section, you can familiarize yourself with the regulations for loading and unloading, and instructions for heavy transport vehicles heading to the unloading zone at the Forum venue.

Stand attendants, employees, drivers, and vehicles of contractor companies whose work requires that they be at the Eastern Economic Forum (EEF) main venue between 07:00 on 3 September 2019 and 00:00 on 7 September 2019 must obtain accreditation for the duration of the Forum.

Employees, drivers, and vehicles of contractor companies whose work requires that they be at the EEF main venue between 07:00 on 12 August 2019 and 07:00 on 3 September 2019, and/or between 00:00 on 7 September 2019 and 24:00 on 10 September 2019 must obtain accreditation for the setup/dismantling period.

Please note that stand attendants, employees, drivers, and vehicles accredited for the duration of the Forum do not require additional accreditation for the setup/dismantling period.

The following steps are required for accreditation of participants, staff, vehicles and drivers for technical staff:

  1. Fill out a partner company card (the number of participants and staff must be in accordance with the partnership agreement).
  2. Scan a hard copy of the partner company registration form, endorsed with a corporate seal and signed by the head of the company.
    Email an electronic copy of the partner company registration form (in Excel format) and the scanned version (in PDF or JPEG format) to your personal manager.
  3. Receive a letter from the Roscongress Foundation containing the username and password for the organization’s personal web office.
  4. Log in to your personal web office on the official Forum website (link to personal web office login page https://reg.forumvostok.ru/en/icruser-preload-captcha) using your username and password.
  5. Complete forms for participants and staff (stand attendants, technical staff, vehicles and drivers for technical staff).
  6. Upload photographs of your company’s participants and staff.

    Temporary passes (for the setup/dismantling period) do not require photographs.

    Photographs must meet the following requirements:
    • Size: 480x640 pixels
    • Colour, on a white background, suitable for documents
    • .jpg or .jpeg file
    • Subject must be facing the camera, with no head covering
    • The face must fill at least 70% of the photograph
  7. After completing the participant forms, log in to the personal web office for each participant and, if necessary, register vehicles and drivers.
    Should a partner company wish to exceed their participant quota, an official request must be sent to the Roscongress Foundation.
    Participants working with professional photography and video equipment (and with a corresponding job title) must obtain accreditation in line with the accreditation rules for media representatives. Please note that professional photography and video equipment will only be allowed into the venue with the appropriate accreditation.
    The Organizing Committee reserves the right to request a written justification from the partner company for the number of stand attendants and technical staff.
    Vehicles (whether personal or rented) assigned to Premium and Standard Package participants can only be registered via the participant’s personal web office.
  8. Requests for accreditation of stand attendants, technical staff, drivers, and vehicles will be open from 1 July to 5 August 2019.
    Changes and additions to the lists are subject to approval, and may be made until 8 August 2019.
    After 8 August 2019, changes and additions may be made only with the approval of the Forum Director.
  9. To make the accreditation process as smooth as possible, participants have the option of collecting their accreditation badges from accreditation points at the Forum main venue, as well as at points of arrival and accommodation.
  10. Representatives can collect badges/passes for staff (technical staff, stand attendants, and drivers) and vehicles for technical staff in ONE accreditation package by presenting a power of attorney and a passport. This is done by prior arrangement with the manager assisting your organization.
    You may print out a copy of the power of attorney and list of stand attendants, technical staff, vehicles, and drivers from your company’s personal web office (Power of Attorney and Lists section).
    In order to collect badges and temporary passes, copies of the passports of all stand attendants, technical staff, and drivers applying for accreditation must be presented in accordance with the relevant list and power of attorney.
    If discrepancies are found between passport information and information entered in the system, it will only be possible to issue badges or temporary passes after the corresponding changes are made and the information is reprocessed. This process takes a minimum of three working days.
    Badges/passes may not be collected in person by individual stand attendants/members of technical staff/drivers.

If you have any questions regarding participant and media accreditation, please call the Partner and Media Accreditation Department on +7 (812) 406 7709 between 10:00 and 18:00 MSK.

If you have any questions about accreditation for your organization’s stand attendants, technical staff, vehicles, and drivers, please call the Technical Staff and Vehicle Accreditation Department on +7 (812) 408 0013 between 10:00 and 18:00 MSK.