Partner accreditation

Dear partners,

Accreditation of representatives of partner companies for the Eastern Economic Forum 2021 will open for all categories (Participant package representatives, employees, drivers, and vehicles) on 12 July 2021.

Please take note of the key dates for submitting information and the rules for using the partner company’s personal web office.

Accreditation procedure


1 July 2021 – 28 July 2021 12 July 2021 – 5 August 2021 10 August 2021 – 4 September 2021
Approval of quotas Submission of accreditation requests Receipt of accreditation package

The partner company’s personal web office includes the following information:

  • Participants: Here you must register your company’s Participant package representatives for accreditation.
  • Drivers and vehicles: Here you will see the drivers and vehicles you have registered via the participant’s personal web office.
  • Staff: Here you can register your company’s stand attendants and technical staff.
  • Contractors: Information on your contractor’s registered representatives (view only).
  • Media: Information about media representatives registered on behalf of your company.
  • Useful information: In this section, you can familiarize yourself with the regulations for loading and unloading, and instructions for heavy vehicles heading to the unloading zone at the Eastern Economic Forum venue.

Employees, drivers, and vehicles of contractor companies whose work requires that they be at the Eastern Economic Forum 2021 venue between 08:00 on 11 August 2021 and 19:00 on 30 August 2021, and/or between 00:00 on 5 September 2021 and 24:00 on 9 September 2021 must obtain accreditation for the setup/dismantling period.

Stand attendants, employees, drivers, and vehicles of contractor companies whose work requires that they be at the EEF venue between 19:00 on 30 August 2021 and 24:00 on 4 September 2021 must obtain accreditation for the duration of the Forum.

Please note that stand attendants, employees, drivers, and vehicles accredited for the duration of the Forum do not require additional accreditation for the setup/dismantling period.

The following steps are required for accreditation of participants, staff, vehicles and drivers for technical staff:

  1. Fill out a partner company card (the number of participants and staff must correspond with the partner agreement). Scan a hard copy of the partner company registration form, endorsed with a corporate seal and signed by the head of the company. Email an electronic copy of the partner company registration form (in Excel format) and the scanned version (in PDF or JPEG format) to your personal manager.
  2. Receive a letter from the Roscongress Foundation containing the username and password for the organization’s personal web office.
  3. Log in to your personal web office on the official Forum website using your username and password.
  4. In the personal web office:
    • Complete forms for participants;
    • Complete registration forms for stand attendants, technical staff, drivers, and vehicles using the form that matches the intended accreditation period
    • Upload photographs and scanned copies of identification documents for all participants/stand attendants/technical staff/drivers.
  5. Should a partner company wish to exceed their participant quota, an official request must be sent to the Roscongress Foundation.

    The Organizing Committee reserves the right to request a written justification from the partner company for the number of stand attendants and technical staff.

  6. Participants working with professional photography and video equipment (and with a corresponding job title) must obtain accreditation in line with the accreditation rules for media representatives. Please note that professional photography and video equipment will only be allowed into the venue with the appropriate accreditation.
  7. After participants have been approved by the Organizing Committee, log in to each participant's personal web office and, if necessary, register vehicles and drivers.
  8. Please provide a completed, original copy of the Consent to Processing of Personal Data form for each staff member/driver to the Accreditation Department IN ADVANCE. (The form can also be downloaded from the personal web office).

Requests for accreditation of stand attendants, technical staff, drivers, and vehicles will be accepted from 1 July 2021 to 5 August 2021.

Changes and additions to the lists are subject to approval, and may be made until 7 August 2021. After 7 August 2021, changes and additions may be made only with the approval of the Forum Director.

Please keep the following information in mind when working in the personal web office:

  1. Photographs and scanned copies of an identification document are required for all participants, stand attendants, technical staff, and drivers that will need to be at the EEF venue for work purposes and are a mandatory part of the accreditation process.

    Photographs must meet the following requirements:
    • Size: 480x640 pixels
    • Colour, on a white background, suitable for documents .jpg or .jpeg file
    • Subject must be facing the camera, with no head covering
    • The face must fill at least 70% of the photograph

    Scanned copies of identification documents must meet the following requirements:

    • All of the data provided during registration must be present: this includes the document series and number, issue date, the authority who issued the document, and a photograph;
    • The scan is legible and all of the data provided during registration are clearly visible and are not obscured by holographic details.
  2. Participants' vehicles – the Participant package (personal or rented) – can only be registered through the participant's personal web office.
  3. A blank version of the Consent to Processing of Personal Data form can also be downloaded in the ‘Collecting accreditation package’ section of the personal web office.
  4. If a driver has already been registered in the application as a technical staff member, then they do not need to be added a second time to the driver accreditation list.
  5. If a stand attendant/technical staff member/driver/vehicle has already been registered in the application for the duration of the Forum, then they don't need to be added a second time into the accreditation list for the setup/dismantling period.
  6. The accreditation application for trailers must be submitted separately.
  7. After the data has been entered and saved, any changes to that saved data must be done by submitting a data change application to your designated specialist.
  8. If a stand attendant/member of technical staff/driver/vehicle has been replaced, you must first delete the corresponding attendant/member of technical staff/driver/vehicle record and complete a new form in its place.
  9. Replacing or removing a technical staff member/driver/vehicle that has already received a badge must be done through the Accreditation Department specialist assigned to your organization.

The Forum Organizer reserves the right to deny any accreditation application without explanation.

Collecting Accreditation Documents

  1. To make the accreditation process as smooth as possible, participants have the option of collecting their accreditation badges from accreditation points at the Forum main venue, as well as at points of arrival and accommodation.
  2. Temporary passes for the setup/dismantling period and staff and driver badges and transport passes are issued in a single accreditation package (AP).

The AP can be collected from 10 August 2021 to 4 September 2021 at the Technical Staff, Driver, and Vehicle Accreditation Point, only after agreeing upon a date and time in advance with the Accreditation Department specialist assigned to your organization.

The AP will be delivered to a designated individual upon presentation of:

  • A passport,
  • A power of attorney,
  • The list accompanying the power of attorney (a sample power of attorney and the personnel lists can be printed from the ‘Collecting accreditation package’ section of the personal web office).

To replace a lost badge/pass, complete a request for a duplicate badge/pass. The decision about whether to issue a duplicate will be made on a case by case basis.

Badges/passes may not be collected in person by individual members of technical staff/drivers.

EEF will be conducted in accordance with all the necessary safety measures and recommendations for preventing the spread of the novel coronavirus COVID-19, as outlined by the Federal Service for the Oversight of Consumer Protection and Welfare (‘Rospotrebnadzor’). Please check for updates on the Forum website and newsletters.

In order to prevent the spread of the novel coronavirus COVID-19, EEF will be conducted in accordance with the recommendations of the World Health Organization (WHO) and Rospotrebnadzor (the Federal Service for the Oversight of Consumer Protection and Welfare).

Forum organizers are developing COVID-19 preventive measures in close cooperation with Rospotrebnadzor.

Compliance with all preventive measures will ensure that the Forum is safe for all to attend.

Please note that the Forum venue can only be accessed upon presentation of an accreditation badge/permit that has been activated by a negative PCR test result for COVID-19, obtained in line with established procedures. More information about testing procedures will be published on the website in due course.

If you have any questions regarding participant and media accreditation, please call the Partner and Media Accreditation Department on +7 (812) 406 7709 between 10:00 and 18:00 MSK or send an email to partners.accreditation@roscongress.org.

If you have any questions about accreditation for your organization’s stand attendants, technical staff, vehicles, and drivers, please call the Technical Staff and Vehicle Accreditation Department on +7 (812) 930 0705 between 10:00 and 18:00 MSK.