Rules for accreditation of media representatives at the Eastern Economic Forum 2019

1. General provisions

1.1. Accreditation of media representatives (hereinafter, the ‘media’) at the Eastern Economic Forum (hereinafter, the ‘EEF’) is conducted in order to create the necessary conditions for professional activities for preparation and dissemination of complete and authentic information about EEF events.

1.2. The media need to be accredited to be able to work at any EEF events.

1.3. In conducting their professional activities, the media must respect the rights and legitimate interests of EEF participants and staff and comply with generally accepted ethical standards.

1.4. The number of media representatives that may take part in the EEF is limited because of the organizers’ desire to ensure for all media the most convenient working environment and quick access to all the requisite resources, given the substantial interest in the event on the part of the media and the limited infrastructure capacity available at the event venue.

1.5. The EEF Organizing Committee may increase the quota based on an official request from a media organization, subject to there being a well-justified reason for such increase.

2. Media Accreditation

2.1 Accreditation procedure

Both Russian and international media may file a EEF registration application, subject to the following:

  • Russian media organizations must be registered with the Federal Supervisory Service for Telecommunications, Information Technology and Communications (hereinafter, ‘Roskomnadzor’);
  • International media representatives:
    • if working permanently in the Russian Federation, must be accredited with the Russian Foreign Ministry;
    • if not accredited with the Russian Foreign Ministry, in addition to an application on the official website, it is necessary to apply to the Russian Foreign Ministry for temporary accreditation.

2.2 Media accreditation quotas

  • Print publications:
    • newspapers – 3 (2 correspondents, 1 photographer);
    • magazines – 2 (1 correspondent, 1 photographer).
  • News agencies – 4 (2 correspondents, 2 photographers).
  • Electronic media (including blogs) – 2 (1 correspondent, 1 operator).
  • TV broadcasting companies – 7 (2 correspondents, 1 producer, 2 cameramen, 2 sound engineers).
  • Radio broadcasting companies – 2 (2 correspondents).

The number of media representatives of EEF information partners is to be determined in accordance with information partnership agreements.

2.3 Accreditation application filing and processing

  • Media representatives wishing to take part covering EEF events, as well as specialized media representatives wishing to take part in covering a trade EEF business event, must file an accreditation application (hereinafter, the ‘application’) via the official EEF website (forumvostok.ru).
  • All application fields must be filled in, with special attention paid to mandatory fields marked with an asterisk.
  • Applications via the official EEF website may be filed from 1 July to 1 August 2019.
  • Application processing time: from ten calendar days following the deadline for accepting media registration applications.
  • Accreditation of media representatives is valid for all EEF days.

2.4 Media accreditation badge issue

  • Media representatives will receive accreditation badges subject to approval of their registration application by the EEF Organizing Committee.
  • Accreditation badges will be issued at accreditation desks in Moscow and Vladivostok. Accreditation desk locations and opening hours will be posted on the official EEF website.
  • Accreditation badges will only be issued subject to the following conditions:
    • a confirmed accreditation stored in the EEF database;
    • upon showing the passport (the passport number must match the number listed in the registration questionnaire), as well as:
  • The following documents might be requested:
    • Russian media – an ID issued by the news organization;
    • international media – Russian Foreign Ministry accreditation card.
  • The badge is personal and non-transferable during the EEF. Please wear your badge visibly at all times when at the EEF venue.
  • No other accreditation cards are valid for access to the EEF venue.
  • If an accreditation badge is misplaced, lost or stolen, the media representative must immediately report this to any information desk. The lost badge will be blocked. A duplicate will be issued upon a written request.

2.5 Rules for accessing EEF events

  • Media representatives must be accredited to be able to work at any EEF events.
  • Media representatives will be given access to all EEF public events. The organizers reserve the right to permit access to certain Forum events according to the media pool system.
  • Media representatives’ technical staff may gain access in accordance with the regulations for technical staff access to the EEF venue.

3. Accreditation refusal

The EEF Organizing Committee may refuse accreditation:

  • to any persons that are not media representatives or do not hold positions listed in Clause 2.2 hereof;
  • to any media representatives specializing in publications of a strictly advertising, reference of a narrowly specialized nature that is not related to the EEF topic, other than trade publications;
  • The EEF Organizing Committee reserves the right to refuse accreditation without giving a reason.

4.  Rights and Obligations of Media Representatives Accredited at the EEF

4.1 Media representatives accredited at the EEF may:

  • use any services intended for facilitating the work of journalists or press service employees;
  • receive information on official EEF events and exhibitions (press releases, a business programme, etc.);
  • work at the EEF Press Centre during official events and use the EEF Press Centre infrastructure;
  • attend press conferences, news briefings or any other press events.

4.2 Media representatives accredited at the EEF must:

  • fact-check any information they report;
  • meet requests from persons providing information to include a reference to the source;
  • when obtaining information from private individuals or officials, inform them about audio or video recording, filming or photo shooting;
  • in conducting their professional activities, show a badge or any other document certifying the journalist’s identity and authority;
  • not use their professional capabilities to hide information or fake socially important data, or collect information for the benefit of a third person or party that is not a media organization; suspend (stop) photo/video shooting at the request of EEF security staff;
  • not distribute any print materials at the EEF venue without approval from the EEF Organizing Committee;
  • when using official information or quoting statements made by EEF participants, comply with the EEF Reference Policy, i.e., any finished copy must mention the EEF and the information source, while electronic media must include a link to the official EEF website (forumvostok.ru); no modifications, additions or distortions may be made to any copied (quoted) information.