6– 7 September 2017

Vladivostok, Russia

Information about accreditation procedures for exhibitor organizations
  • 1 May — 7 July 2017
    Approving quotas

    1 May — 27 July 2017
    Accepting accreditation applications and checklists

    11 — 30 August 2017
    Collecting accreditation packages

     

    Accreditation for the period of assembly/disassembly is required for those employees, drivers and vehicles of exhibitor organizations that will have a business need to be present at the EEF venue from 08:00 on August 13, 2017 through 07:00 on September 4, 2017 and from 23:00 on September 7, 2017 through 24:00 on September 11, 2017.

    Accreditation for the period of the Forum is required for those employees, drivers and vehicles of exhibitor organizations that will have a business need to be present at the EEF venue from 07:00 on September 4, 2017 through 23:00 on September 7, 2017.

    Steps for obtaining accreditation for exhibitors, employees, drivers and vehicles:

     

    1. Obtain quotas for exhibitors and employees (the number of exhibitors and employees that may be present at the EEF venue during the period of the Forum – in the Blue and Green areas, accordingly) from a Roscongress Foundation field manager.

     

    1. Fill out an organization card, get it signed by the organization’s general manager and affix an official seal; get it approved by a Roscongress Foundation field manager and the Roscongress Foundation Accreditation Directorate head.

     

    1. Give the card to the Third-Party Organizations and Transport Department head no later than July 7, 2017.

     

    1. Receive a user name and password for logging into your Personal Account from the Third-Party Organizations and Transport Department manager in charge of your organization in person or by email.

     

    1. Sign into your Personal Account on the Forum’s official website.

     

    1. Fill out applications for exhibitors/employees according to the template provided (the number of applications available for filling out for each area corresponds to the number of approved quotas for each area).
    2. If you need to accredit vehicles or drivers: fill out applications for vehicles and drivers according to the template provided in accordance with the selected period of accreditation.

     

    1. If you need to accredit employees/drivers or vehicles for the period of assembly/disassembly: fill out applications found in the corresponding tabs.

     

    Attention:

    – if a driver has already been registered in an application for accreditation as an exhibitor or an employee, do not include them once again in the application for accreditation of drivers;

    – if an exhibitor/employee/driver or vehicle has been registered for the period of the Forum, do not fill out applications for the period of assembly/disassembly once again;

    – applications for accreditation of a trailer must be filed separately.

     

    1. Upload photos of exhibitors and employees. Badge photos are only required for those exhibitors and employees that will have a business need to be present at the Blue and Green areas during the period of the Forum.

     

    Photo requirements:

    • size: 480×640 pixels;
    • passport-type colour photo on a white background;
    • resolution (quality): 300 dpi;
    • full face, no head cover;
    • face must occupy at least 70% of the photo.

     

    No photos are required for temporary passes (for the period of assembly/disassembly).

     

    Applications for accreditation of exhibitors, employees, drivers and vehicles will be accepted from May 1 through July 24, 2017.

     

    1. Once you have filled out the applications for all exhibitors, employees, drivers and vehicles in your Personal Account, print out:

     

    • a checklist of employees/drivers for the period of assembly/disassembly;
    • a checklist of vehicles for the period of assembly/disassembly;
    • a checklist of exhibitors for the period of the Forum;
    • a checklist of employees for the period of the Forum;
    • a checklist of drivers for the period of the Forum;
    • a checklist of vehicles for the period of the Forum.

     

    1. Give the checklist printouts, signed by your general manager and stamped with an official seal, to the Third-Party Organizations and Transport Department head no later than July 24, 2017.

    Any changes or additions to the checklists must be approved by a Roscongress Foundation field manager and may be made by July 27, 2017.

    Only the Forum Director may approve any changes or additions after July 27, 2017.

     

    1. Any changes to data on:
    • exhibitors, employees or personal composition of the quotas,
    • vehicles,
    • drivers

    must be made by authorised representatives of exhibitor organizations themselves, provided that:

    • once data on exhibitors/employees/drivers/vehicles have been saved, they can no longer be edited in the Personal Web Office;
    • any changes must be made by deleting the record of an exhibitor/employee/driver/vehicle from the list and filling out a new application;
    • in case of substitution of an exhibitor/employee/driver/vehicle with another one, first delete the record of the original exhibitor/employee/driver/vehicle and then replace their data with the new data;
    • once a badge/vehicle pass has been issued, no self-directed deletion of data on an exhibitor/employee/driver/vehicle is possible;
    • once a temporary pass has been issued, no self-directed deletion of data on an employee/driver/vehicle is possible;
    • replacement or deletion of such exhibitors/employees/drivers/vehicles, as well as replacement of exhibitors/employees/drivers/vehicles denied accreditation following a background check, must be made by contacting a Third-Party Organizations and Transport Department manager.

     

    1. To collect badges/passes using a power of attorney:
    • print out the power of attorney and a list of exhibitors seeking to obtain badges for the period of the Forum (the list must only include those exhibitors that have passed the background check but have not yet received badges);
    • print out the power of attorney and a list of employees seeking to obtain badges for the period of the Forum (the list must only include those employees of your organization that have passed the background check but have not yet received badges);
    • print out the power of attorney and a list of drivers seeking to obtain badges for the period of the Forum (the list must only include those drivers of your organization that have passed the background check but have not yet received badges);
    • print out the power of attorney and a list of vehicles to be issued vehicle passes for the period of the Forum (the list must only include those vehicles of your organization that have passed the check but have not yet been issued vehicle passes);
    • print out the power of attorney and a list of employees/drivers seeking to obtain temporary passes for the period of assembly/disassembly (the list must only include those employees of your organization that have not yet received temporary passes);
    • print out the power of attorney and a list of vehicles to be issued temporary vehicle passes for the period of assembly/disassembly (the list must only include those vehicles of your organization that have not yet been issued temporary passes).

     

    1. A representative of your exhibitor organization may only collect all badges/passes at once. To collect your badges/passes, bring a power of attorney and your passport from August 11 through August 30, 2017 to the Far East Federal University accreditation desk (Block М) after making an appointment with the Third-Party Organizations and Transport Department manager in charge of your organization.

     

    Exhibitors/employees/drivers may not collect their badges/passes in person!

     

    To collect badges or temporary passes under a power of attorney, bring copies of the passports of all the exhibitors, employees and drivers seeking accreditation, in accordance with the list attached to the power of attorney.

     

    1. If an error is found in a printed badge/pass, a replacement will be issued after a request is filled out for change to personal data.

     

    1. If a badge/pass is lost, a replacement will be issued after a request is filled out for a duplicate. The Roscongress Foundation Accreditation Directorate head will authorise issue of duplicates on a case-by-case basis.

     

    Please contact the Third-Party Organizations and Transport Department with any questions about accreditation of exhibitors, employees, drivers or vehicles of your organization.

     

    Contact person
    Roscongress Foundation
    Alexander Alexandrov
    Еmail: alexander.alexandrov@roscongress.org